Initial Steps

🟡 Deposit/Retainer Paid

🟡 Contract Signed

🟡 Draft Guest List Completed

The Venue

[X] Venue preferences identified

Client has toured at least (2) venues

Contract signed/Deposit paid

Design concept created & approved

Design concept provided to venue coordinator

Balance paid

Final meeting with venue coordinator completed

Guest experience issues provided to venue coordinator

Equipment & Decorations

Color/Aesthetic plan created

Equipment/Rentals/Decor list created

Pricing/Availability received from vendors

Contract signed/Deposit paid

Balance paid

Food & Beverages

Catering

Pricing/Availability received from vendor

Client has attended a tasting

Contract reviewed and signed

Deposit paid

Balance paid

Final meeting with vendor completed

Beverage Services/Bartending

Pricing/Availability received from vendors

Contract reviewed and signed

Deposit paid

Balance paid

Final meeting with vendor completed

Dessert

Pricing/Availability received from vendors

Contract reviewed and signed

Deposit paid

Balance paid

Final meeting with vendor completed

Entertainment

Pricing/Availability received from vendors

Initial meeting with vendor completed

Contract reviewed and signed

Deposit paid

DJ song list completed

Balance paid

Final meeting with vendor completed

Photo & Video

Photography

Pricing/Availability received from vendors

Contract reviewed and signed

Deposit paid

Balance paid

Final meeting with vendor completed

Videography/Content Creation

Pricing/Availability received from vendors

Contract reviewed and signed

Deposit paid

Balance paid

Final meeting with vendor completed

Coordination & Support

Timeline has been approved by client

Client completes vendor contact list

Contact has been made with all vendors

Coordination plan approved by client

Rehearsal dinner scheduled 

Final meeting completed with client

Vendors sent coordination plan

Decor order tracking numbers obtained

Confirmed delivery of rentals from vendors

Crew members confirmed