Initial Steps
🟡 Deposit/Retainer Paid
🟡 Contract Signed
🟡 Draft Guest List Completed
The Venue
[X] Venue preferences identified
Client has toured at least (2) venues
Contract signed/Deposit paid
Design concept created & approved
Design concept provided to venue coordinator
Balance paid
Final meeting with venue coordinator completed
Guest experience issues provided to venue coordinator
Equipment & Decorations
Color/Aesthetic plan created
Equipment/Rentals/Decor list created
Pricing/Availability received from vendors
Contract signed/Deposit paid
Balance paid
Food & Beverages
Catering
Pricing/Availability received from vendor
Client has attended a tasting
Contract reviewed and signed
Deposit paid
Balance paid
Final meeting with vendor completed
Beverage Services/Bartending
Pricing/Availability received from vendors
Contract reviewed and signed
Deposit paid
Balance paid
Final meeting with vendor completed
Dessert
Pricing/Availability received from vendors
Contract reviewed and signed
Deposit paid
Balance paid
Final meeting with vendor completed
Entertainment
Pricing/Availability received from vendors
Initial meeting with vendor completed
Contract reviewed and signed
Deposit paid
DJ song list completed
Balance paid
Final meeting with vendor completed
Photo & Video
Photography
Pricing/Availability received from vendors
Contract reviewed and signed
Deposit paid
Balance paid
Final meeting with vendor completed
Videography/Content Creation
Pricing/Availability received from vendors
Contract reviewed and signed
Deposit paid
Balance paid
Final meeting with vendor completed
Coordination & Support
Timeline has been approved by client
Client completes vendor contact list
Contact has been made with all vendors
Coordination plan approved by client
Rehearsal dinner scheduled
Final meeting completed with client
Vendors sent coordination plan
Decor order tracking numbers obtained
Confirmed delivery of rentals from vendors
Crew members confirmed

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